Part I: Preparing tax finalization documents
➡️ Step 1: Prepare an excel file (send email)
Export all ledgers from type 1 to type 9, CPPS, Debts in the year of tax inspection to excel => send to the email of the tax party
Print all the books in excel, close the book and close the carton => bring to the tax inspection team or check at the enterprise depending on each branch/department
➡️ Step 2: Prepare the list of purchases and sales excel file (send email)
Buy and sell from five tax inspectors to excel to combine the years/same files.
Filter all invoices > 20 million, note the payment date and payment amount.
Note: it is recommended to save a separate set of debt records: make copies of invoices > 20 + UNC copy or original to save as a set
➡️ Step 3: Prepare a set of CIT finalization reports + audited financial statements (photocopy 1 copy for the tax party when they check)
Print the soft copy 01 archived copy.
Print 01 copy and send it to the tax officer.
Including: Settlement of corporate income, personal income, financial statements of the years
Note: Usually, tax officials only care about the last version that the enterprise has submitted, if in the years there are additional KHBS, they still have to keep the original of the first submission so that when asking for inspection, they still have data to explain.
➡️ Step 4: Prepare purchase and sale invoices (original) and monthly tax returns
Invoices are clamped according to the monthly/quarterly declaration.
Invoices clamping documents: receipts, payments, accounting, warehousing ….
Note: sorted by month/quarter of tax return
➡️ Step 5: Prepare bank book + Original payment authorization (List purchase invoices >= 20 million, specify payment date)
Clip UNC to bills > 20 million for easy search and lookup.
It can be a photocopy for a separate copy or a separate original, a photocopy of book vouchers
Note: Compare the summary of debt and detailed debt with the Excel statement to see how much is the difference between the payment debt and the customer’s debt.
➡️ Step 6: Prepare labor contract + payroll (original)
CMT . clamp employment contract
Full timesheet.
Decision on salary increase, and labor contract appendix.
Complete PIT finalization.
Full signature
Note: Salary payments and allowances not included in the following documents will be excluded and not included in reasonable expenses: Labor contract; Collective labor agreement; Financial regulations of the Company, Corporation, Group; The bonus regulations are prescribed by the Chairman of the Board of Directors, the General Director, the Director according to the financial regulations of the Company and the Corporation.
➡️ Step 7: Prepare economic contract
Signed economic contracts, contract appendices, contract liquidation, delivery minutes, etc.
The input contract is the principle contract because the trading is regular.
Contract to borrow a car to rationalize the cost of petrol included
Note: Stored according to the cuffs, any company that generates a lot can save 1 cover separately, if it is less, save it together but make notes with note paper.
Each company is a contiguous set for easy searching
Mark with colored sticky notes for easy identification
If the contract documents are lost, contact the customer to ask for a duplicate or the original is better
➡️ Step 8: Prepare business license
Photocopies or copies of stamps are okay
Other documents such as registration of seal samples….
Company rules
Company financial regulations
The input contract is the principle contract because the trading is regular.
Contract to borrow a car to rationalize the cost of petrol included
Note: The company’s financial regulation is the most important document throughout the inspection process because it is closely related to the costs incurred in the business such as: customer reception, accommodation. , airplane, other business trip expenses, car loan, borrowed car repair, phone …
Check the costs of the business then compile financial regulations to suit the expenses incurred
Part II: Notes on tax finalization
➡️ Note 1: Advance invoice when signing 30% contract:
➡️ Note 2: Invoice is wrong by a few dong and a few hundred thousand dong
Make an additional declaration when making the best adjustment, photocopying all invoices that are wrong in 01 clip with the adjustment declaration of the wrong period and the period of detecting the incorrect declaration with the adjustment of norms [37],[38] . When the tax asked, I got it right away
If the invoice is only a few dong or a few hundred wrong, for example: invoice 16,262,265 but declares 16,262,266 due to HTKK’s jumping number => error 1 dong is best to ignore the error.
➡️ Note 3: The invoice is of great value but still has many years of unpaid debt
Direct invoice, or VAT invoice, if the value is large from > 20 million or more, if by the time of tax inspection at the enterprise, the debt is still suspended to account 331, relevant documents should be prepared: contract late payment, delivery….to prepare explanation
For the construction industry, working capital is the lifeblood of life, but receivables take a long time to be received => lack of capital or in other words serious hunger due to the lack of cash flow, receiving many construction works. large company but unable to balance working money => it is normal for long-term debt to be unpaid, not to be paid to the Seller, leading to the above situation
➡️ Note 4: The project has been checked and accepted but has not yet issued the contract
This error occurs most often in construction enterprises. Because the investor for some reason has not paid for the lack of capital, the contractor does not issue an invoice even though it has been checked and accepted.
Received advance payment in many installments, but still no contract, no documents related to the investor, outstanding debt Account Credit 131
Remedy: Issue a supplementary invoice and supplement the contract for the advances. The contract clearly states that the advances do not need to be invoiced. Invoices are issued only when the two parties complete the test and take over and put them into use.
➡️ Note 5: Compare estimated materials with dispatch
The tax officer will ask for a summary of the exported materials for the project / based on this he will compare with the estimate. Any materials not included in the estimate will be exported. Materials that exceed the volume limit will be converted to an excess value and will be exported
Remedy: Therefore, when making books to calculate accounting costs, you should carefully compare and closely monitor materials with the estimate.
➡️ Note 6: Bank voucher “Missing, lost”
Cleaning and moving many times UNC takes quite a bit => have to send an official letter to the bank to ask for a copy of the extract, it costs a lot of money
The part that the previous accountants did not keep track of the bank account 112 on the books and financial statements, all of which were accounted for in account 111, so the enterprise also subjectively thought that it was not necessary. otherwise, throw it out of storage
Correction: For lost UNC, the Debt Notice, temporary detailed statement can be used as a basis for explanation, and provide the following additional documents
➡️ Note 7: Bill of Materials for the project
Iron and steel bill, if purchased at the same place of construction, it is ok, if it is different from the locality (because of buying Viet Tri iron but constructing Lao Cai) for construction, remember to prove that you have a shipping invoice if the company does not have a truck. shipping => otherwise rejection is not accepted
Remedy: If transporting, there must be: transportation schedule, fuel norms for means of transport, means of transport can be: rental or borrowed car, or hire a transport unit
If there is a factor that means of transport and procedures are not reasonable enough, there must be a construction contract on the contract clearly stating the items used for iron, steel, sand and stone…. used for the project because my company is only a contract company. Labor does not include bidding for Materials
➡️ Note 8: Proof of materials for the project
Photocopies or photocopies of hanging stamps are all contracted by the company, so the materials are only auxiliary materials, if there is an invoice of iron and steel, sand and stone, etc., they must be shown on the estimate and contract. , contract annexes, quotations with items that the investor has subcontracted to work items of Samsung factory, the part of raw materials containing iron and steel, sand, stone, gravel, etc. must clearly state which items have materials. then it is allowed to be included, because the labor contract is contracted, the NVL has been provided by the investor
Must ask the investor unit to confirm and re-sign the contract because the previous contract did not have supplies and materials, but there was a change in the construction process with the item of supply of materials… customer signed for certification, so all iron and steel…are accepted as a reasonable cost
Gasoline bills must have gasoline norms, work schedules, business travel decisions, travel expenses, etc., for this part, the gas money on my side is a bit too much, so I will be excluded 1 part, the work schedule and the fuel norm because I didn’t do it in advance. Therefore, it is necessary to mobilize a lot of people to make the list and the procedures required by the tax doctors
Because gasoline buys many days in a row, a few hundred liters a day, it is not reasonable because the car cannot go a few hundred liters a day, even if you go a lot, within a radius of 100km, it will only accept a maximum of 30 liters for you. type of pickup truck, when working at the business, you base on the vehicle’s specifications to make it reasonable.
➡️ Note 9: Loss is allowed to be transferred continuously for 5 years, in previous years with losses, in 2018 remember to attach Appendix 03-2A. This addendum has 2 effects:
If the year 2018 is profitable, on the appendix, type the number of losses that need to be transferred into the column “the number of losses transferred in this tax calculation”
If the year 2018 has a loss, the column “number of losses carried forward in this tax calculation” will be left blank, the purpose is only to track the number of losses in the previous years and the number of losses carried forward in previous years.
➡️ Note 10: CIT finalization part
Due to the difference between accounting and tax law: Type B2 through B7. Pay special attention to the expenses that are not deductible when calculating CIT, remember to type in the item B4.
The part that has been invoiced, recorded in 2018 but was dragged back by inspection tax to previous years and has arrears and fines for late tax payment. Type in the criteria B9 to B11 respectively.
What is the applicable corporate tax rate to enter taxable income in columns C7, C8, C9 respectively
Enterprises with tax incentives, remember to choose Appendix 03-3A, note the criteria from C11 to C1531.
Remember to type the amount of CIT temporarily calculated and paid into the state budget of the 4 quarters of 2018 in column E1 Legal basis: TT78/2014/TT-BTC, TT151/2014/TT-BTC, TT96/2015/TT-BTC …
➡️ Note 11: PIT finalization part
Employees who sign a contract of 3 months or more will deduct VND 9,000,000/month.
Brothers and sisters who do the business settlement instead (Check the box where the individual authorizes settlement instead): Deduct yourself 12 months Remaining balance (Do not check the box where the individual authorizes settlement instead: Deduct according to the actual number of months) work.
Regarding deduction of dependents: Employees who sign a contract of 3 months or more, deduct dependents from 3,600,000 VND/month
Decreasing adjectives from the time of birth
Regarding commitment 02 to not have to withhold tax: Employees who sign seasonal contracts for less than 3 months when the enterprise pays if: Each payment is less than 2 million VND/month, they do not have to withhold PIT at all. .
For each payment of 2 million VND or more, 10% PIT will be deducted. If you do not want to withhold 10% of personal income tax, make commitment 02 according to TT92/2015/TT-BTC if the estimated income for the whole year does not exceed 108 million and there is a personal message at the time of commitment.
Note: Commit 02 if you have only one income, not understand it as a single income in one place.
Legal basis: TT111/2013/TT-BTC, TT92/2015/TT-BTC
➡️ Note 12: Tax-related errors of construction accountants
Part III: Adjustments after tax finalization
➡️ Case 1: Adjustment of VAT
Adjust the additional declaration of the deductible VAT reduction period and at the same time enter the item [37]= ? of the declaration of the current period when there is a decision on tax inspection. Account this VAT reduction of this Account 1331 as follows:
Dr. 811,642,242…..or 4211 /Account 1331 =?
➡️ Case 2: Handling the difference in inventory, cash or other…
In case of lack of 156
Account 156: Any case of detecting shortage or loss of goods at any stage of business must make a record and trace the cause. Accountants shall base on handling decisions of competent authorities according to each cause to handle and record in accounting books:
Reflecting missing value of HH with unknown cause, pending, record:
Dr 138 – Other receivables (Cr 1381 – Debt pending assets)
Cr 156 – Goods.
When there is a handling decision of the competent authority, the following accounts shall be recorded:
Dr. 111, 112. . . (If caused by individuals, compensation must be paid in cash)
Dr 334 – Payables to employees (If caused by individuals, it must be deducted from salary)
Dr 138 – Other receivables (1388) (Receivables from offenders)
Dr 632 – Cost of goods sold (Remaining loss or loss)
Cr 138 – Other receivables (1381).
In case of lack of 152
Every case of shortage of raw materials or materials in the warehouse or at the place of management and preservation detected during the inventory must make a record and trace the cause and identify the offender. Based on the inventory records and handling decisions of competent authorities to record in accounting books:
If by mistake or not, the accounting books must be additionally recorded or adjusted
If the value of wasted materials and materials is within the allowable loss range (Material loss within the norm), record:
Dr 632 – Cost of goods sold
Cr 152 – Raw materials, materials.
If the loss amount has not yet determined the cause and must be handled, based on the loss value, the following accounts shall be recorded:
Dr 138 – Other receivables (1381 – Debt pending assets)
Cr 152 – Raw materials, materials.
When there is a handling decision, based on the decision, the following accounts shall be recorded:
Dr 111 – Cash (The offender pays compensation)
Dr 138 – Other receivables (1388) (Receivables from offenders)
Dr 334 – Payables to employees (If deducted from wages of offenders)
Dr 632 – Cost of goods sold (The remaining value of loss or loss of raw materials must be included in the cost of goods sold)
Cr 138 – Other receivables (1381 – Shortage of assets pending).
In case of excess 156
Any case of detecting excess goods at any stage in the business must make a record and find out the cause. Accounting based on the identified causes to handle and account:
If by mistake, weigh, measure, measure, count, forget to record,. . . then adjust the accounting books.
If the surplus goods are under the ownership of another unit, the value of the surplus goods is debited to account 002 – Materials and goods received between households or processed (Account off balance sheet). Then, when returning goods to another unit, credit account 002.
If the cause has not yet been determined, the following accounts shall be recorded:
Dr 156 – Goods
Cr 338 – Other payables and payables (3381).
When there is a decision of a competent authority on handling of excess goods, the following accounts shall be recorded:
Dr 338 – Other payables and payables (3381)
Have a related account
In case of excess 152
For excess raw materials and materials discovered when the cause of the inventory has been identified, the excess cause shall be recorded in the book; if the cause cannot be determined, based on the value of excess raw materials and materials, record :
Dr 152 – Raw materials, materials
Account 338 – Other payables and payables (3381 – Excess assets pending settlement).
When there is a decision to handle raw materials, excess materials detected in the inventory, based on the handling decision, the following accounts shall be recorded:
Dr 338 – Other payables and payables (3381)
Have a related account
The tax officer will ask for a summary of the exported materials for the project / based on this he will compare with the estimate. Any materials not included in the estimate will be exported. Materials that exceed the volume limit will be converted to an excess value and will be exported
If it is determined right after the inventory of raw materials, excess materials belong to other units, when they have not recorded an increase in Account 152, they will not be recorded on the Credit side of Account 338 (3381) but on the Debit side of Account 002 “Materials”. investment, goods received for custody, processing”. When returning raw materials and materials to another entity, write to the Credit side of Account 002 (Account outside the Balance Sheet).
Other accounts handle the same
