Some important notes about invoices. Regulations on invoices in business activities.
Pursuant to the documents regulating invoices such as:
– Decree 04/2014/ND-CP
– Circular 39/2014/TT-BTC
– Circular 119/2014/TT-BTC
– Circular 26/2015/TT -BTC guides value-added tax and tax management
- For input invoices
– Regulations on invoices eligible for deduction Regarding purchase invoices with a value of 20 million VND or more, money must be transferred to a paying bank to be eligible for value tax deduction. increase. It should be noted: + Invoices purchased in the same day: If on the same day, consecutive purchases of goods of one unit but divided into many value-added invoices with a value of less than VND 20 million as a basis for payment Cash payment is still subject to value added tax. Therefore, it is necessary to pay attention when receiving invoices of one unit in a day to see if the purchase and sale amount exceeds 20 million VND.+ Invoices to be paid in installments: In case of multiple payments of such invoices, all times must be transferred through the Bank, including the first deposit as the basis for the purchase and sale. If you have paid a deposit in cash and deducted it from the goods, then ask the supplier to return that deposit and return it to the supplier via the Bank. Otherwise, that part of cash will not be deducted from value added tax in the purchase invoice.+ Bank transfer: Transfer of money via Bank to pay for an invoice of VND 20 million or more means that must transfer from a Bank account in your company’s name to a bank account in the supplier’s name, so if you transfer money from an account that is not in your name or transfer money to an account that does not bear the seller’s company name on the invoice, the value added tax is not deductible.
+ Time of payment: At the time of declaration, if the payment deadline under the contract has not yet been reached and the buyer has not yet paid, he or she may still declare the normal withholding value-added tax, but if the deadline for finalization is reached , payment period has expired but still not paid, this value-added tax part is excluded and not deducted.+ Clearing method: Goods and services purchased by the clearing method the value of goods (services) purchased with the value of goods (services) sold are also considered as payment via the Bank; In case after clearing the debt, the remaining value is paid in cash with a value of 20 million VND or more, only tax deductions are allowed for the case where payment documents are available through the Bank.– Note deduction for fixed assets If the fixed asset is a passenger car with 9 seats or less (except for cars used for the business of transporting goods, passengers, tourism, and hotels) with a value of If the value exceeds 1.6 billion VND, the input value-added tax amount corresponding to the value exceeding 1.6 billion VND will not be deducted, but if the industry is transportation, it will be deducted. minus.– Invoices declared in the year before the year after accounting Invoices if declared on this year’s declaration but not included in the year’s accounting but accounted to next year, the added value of the that year will not be deducted.– Office rental invoices Some businesses that rent offices are apartments of individuals who do not issue value-added invoices, so they must go to the agency. n sales tax purchase invoices to issue invoices to businesses and pay taxes including value added tax. In particular, this type of invoice is not deductible for value-added tax, however, some accountants in some units see that in the tax table of the tax authority, there is a value-added tax part that should be included in the list. license. This tax will be eliminated when finalizing.– Invoices for projects Value added tax of some projects in the enterprise, if by the time of settlement, has been canceled, the value tax amount will not be deducted that increase. Therefore, it is necessary to transfer those costs to the projects that are in operation or completed to avoid this tax. – What to do with lost invoices? Lost VAT invoices must be photocopied. 1 and please certify the original copy of the invoice-issuing company, send a notice of loss of the VAT invoice according to the Form No.: BC21/AC (Issued together with the Circular No. 39/2014/TT-BTC of the Ministry of Finance of the Ministry of Finance). ), pay fines according to regulations – then it will be considered valid and VAT deducted. - For output invoices
– Write content on invoices Need to pay attention to the wording when writing invoices or else you will be at a low tax rate and be forced to raise a very high tax rate. For example, in an enterprise with transportation business during the period, the value-added tax for transportation activities is reduced from 10% to 5%. If the invoice is written as a transportation service, the tax rate will be 5%, but if it is a car rental, the tax rate will be 10% again.
– Check whether the invoice is omitted Must review all invoices issued every month, to make sure that no invoice is omitted. – Products for internal use must be invoiced
In case the enterprise pays the employee’s salary with its finished goods, exports as a gift, does charity, etc. must issue invoices and declare and pay value added tax. In particular, it is necessary to make statistics of this clause and issue an additional invoice, if it has not been issued, it will be fined and penalty interest will be added when it is not detected.
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